Understanding Converted Objects Project Management Help

Switch to the destination document and place the insertion point where you want to paste the selection. To convert the data, simply paste it into the document. Of course, copying data into Project is more complex than-simply converting values from an Excel spreadsheet int.o a Word table, although. the conversion of fields takes place automatically, But, when copying into Project, it is important that the correct fields receive the data. Without an Import/Export Map to guide you, a custom Table view will need to be created in order to allow a block of data to be inserted into your project. See the section “Copying Data into Project” for step-by-step instructions

Understanding Linking and Embedding Objects

When you embed an object, a copy of the object that retains its native format is placed in the destination document. The Excel object is still “in” Excel, but it appears in the- Project document. If you change the object pasted in Project, the original selection in Excel remains unchanged because it is, after all, a copy

With a link, a relationship is established between the selection in the native application and the pasted entry in the destination document. When you open your project file, Project reloads the Excel selection directly from the worksheet. When you begin to edit the object, Project launches Excel and you make your changes there. This ensures that the original data and the linked copy are synchronized; changes to the original .data are reflected in the linked object. Linking has two advantages: it saves disk space; and, mere importantly, link dynamic. If the source for the object changes, the’ change is reflected in all linked objects because a linked object is not a copy

Understanding Hyperlinks

A hyperlink, it connection between two areas of a document or two different documents, is commonly used in Internet sites and other documents that are to be viewed online . .When users click a hyperlink, they move to the destination location in the same document, a different file, or even an address on the World Wide Web. For example, you can insert a hyperlink in a project that opens a ·PowerPoint presentation or a Web page.

Embedding in Project

There are three ways to embed data or an object in a Project 2000 project file: embedding data using copy and paste, embedding an object using copy and paste; and creating new object in Project. When you create an object in an application, it’s automatically embedded. (It can’t be linked-it doesn’t exist anywhere else.)

Copying and Pasting Data from Another Application

To copy and paste data from another application into Project, follow these steps:

1. Open the source application. Select the data to be embedded in Project and copy it.
2. Open your project file. Select Edit> Paste Special to open the Paste Special dialog box. shown in Figure 19.40.
3. Select the Paste option button.
4. Select the Text Data format in the As list. Text and numbers will be embedded in the selected data or graphical area of Project

paste special

paste special

Embedding an Object Using Copy and Paste

To embed an object into Project by using copy and paste, follow these steps:

1. Open the source application. Select the data to be embedded in Project and copy it ..
2. Open your project file. Choose Edit> Paste Special to open the Paste Special dialog box.
3. Select the description in the As list that includes the term object (for example, Microsoft Excel Worksheet Object) and click OK.

You can tell an object because it has handles when selected. If you double-click the object to edit it, the native application will open with your file as the active document.From the computer’s point of view, OLE is a complex operation. Give Project a moment to accept and place the new object

Creating a New Embedded Object in Project

To create a new object and embed it into a Project file, follow these steps:

1. Select Insert”. Object.
2. Click the Create New option button.
3. Select the type of object you would like to insert.
4. If you want your embedded object to be displayed as an icon, check the Display as Icon box.
5. Click OK, and your object-will be created and the associated application will open for you to work with the object.

Embedding an Entire File in Project

If you want to embed an entire file into a Project file, follow these steps:

1. Select Insert”. Object.
2. Select the Create from File option button .
3. Type in the file name or click the Browse button to search.
4. Clear the Link checkbox.
5. If you want your embedded object to be displayed as an icon, check the Display as Icon box.
6. Click OK to embed the object.

Embedding Data in a Task Resource or Assignment Note

Pasting information into a task, resource, or assignment note is a convenient way to keep track of information related to your schedule. You can copy information from.for example, an e-mail message, a word processing document, a spreadsheet, or a Web page and paste it into a “note .

To paste information from another application, follow these steps:

1. Open the program containing the information you want to copy and then copy it.
2. In Microsoft Project, select the task, resource, or assignment to which you want to add a note.
3. Click the Notes button on the Standard toolbar. In the Notes area, press Ctrl-V or right-click and choose Paste from the shortcut menu to paste the information into the note .

Posted on November 27, 2015 in Importing and Exporting Project Data

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