Printing Calendars Project Management Help

Choosing Overview in the Reports dialog box gives you access to-the Working Days report. Project includes a standard report that prints the details of each of the active calendars in a project. You’ll learn more about printing and customizing reports in Chapter 18,
Using Reports to Analyze Data.” However, if you want to review the data you entered in the calendars, here are the steps to creating a Working Days report:

1. Choose View» Reports to open the Reports dialog box shown in Figure 6.9.
2. Choose Overview and click the Select button, or double-click Overview.
3. Click Working Days and click the Select button to display the report in Print Preview, as shown in Figure 6.10.
4. Click the Print button to print the report. Each active calendar in the project prints on a separate page. S, Click Close to close Print Preview, and click Close again to close the Reports dialog box.

rmmzJDII Choosing Overview in the Reports dialog box gives you access to-the Working Days report

 Choosing Overview in
the Reports dialog box
gives you access to-the
Working Days report

The printed reports show the standard hours for each day and then displays a list of exceptions, such as holidays and other days that do not follow the default working hours.

Setting Project. Properties

As with any document, the Properties sheet provides information about the document, such as when it was created, modified, and last accessed. You can access the Properties sheet for a project by choosing File> Properties.

The properties sheet opens to the Summary tab. ‘ you can use the Summary tab to enter additional information about the project, as
shown in Figure 6.11. To enter text in any of the data fields, click in the text box and type the information you want to add. Press Tab to move on to the next text box.

Some of the other data fields can be added to the headers and footers in project reports: Title, Subject, Author, Manager, and Company. The Category, Keywords, and Comments fields can be helpful when you need to search for the project on a local or network drive .

(lId( th~report with the Magnifier pointer to ~~e the contents of the Working Days report in Print Preview.

(lId( th~report with
the Magnifier pointer to
~~e the contents of the
Working Days report in
Print Preview.

~ Use the Summary tab to enter additional information about the project.

~
Use the Summary tab
to enter additional
information about
the project.

In the Hyperlink Base text box, you can enter the path or URL that you want to use for all hyperlinks to documents with the same base address that you insert into the project. You can enter a Web address or a file path on a local or network drive.

If the project is based on a template, the template name is listed in the Template field. Click the Save Picture Preview check box if you want to make a preview of the current project view available in the Open dialog box.

Viewing the General, Statistics, and Contents Tabs

The General tab, shown in Figure 6.12, provides file location, file size, and other filer elated information. The Statistics tab shows similar information, but also includes the number of times the file has been saved (Revision Number) and the number of minutes the file has been open for changes since it was created (Total Editing Time). The Contents tab, shown in Figure 6.13, provides relevant information about the project, including start and finish dates, duration, work, cost, percent complete, and percent work complete. Although it looks as if you can edit this information, this tab is also read-only.

The Contents tab displays summary information about the project

The Contents tab displays
summary information
about the
project

23

Customizing the Properties

Click the Custom tab (refer to Figure 6.13) to display a variety of predefined properties about the project. The properties displayed here can be removed, and additional properties can be added to make this sheet reflect the data you want to see.

These properties can be linked to actual data in the project or can reflect data that you enter manually. Linked properties are designated by the link icon, which is shown on all the properties listed in Figure 6.14

~ Use the Custom tob to add custom properties that you want to moni- . . to; for a project

~
Use the Custom tob to
add custom properties
that you want to moni-
. . to; for a project

Click any of the properties in the Properties box to see the source of the data. For example, the % Complete property is linked to the % Complete field in the project. When changes are made to the project that affect the % Complete, the property is updated automatically.
To create a Custom property for the project, follow these steps:
1. Choose File >- Properties to open the Custom dialog box.
2. From the Custom tab of the Properties dialog box, select a property from the Name drop-down list, or type a property name in the Name text box. You could, for example, add a Reviewed By or Date Approved property. The value of these properties would not be linked to project data, but could be entered manually to track the status of a project.

3. If you want the property linked to an existing field in the project, click the Link To Content checkbox and select the source from the Source drop-down list. OR If you do not want the property linked to an existing field in the project, clear the Link To Content checkbox and select a property type from the Type list. You can choose between Text, Date, Number; and Yes or No. Choose the type that
most closely matches the expected value in the property.

4. If you choose Text, Date, or Number, enter a value in the Value text box. For example, if you entered Date Approved as the property, you would enter the date the project was approved in the Value text box. If you choose the Yes or No option, you can use the Yes or No buttons that appear in the Value box.

5. Click the Add button to add the new property to the list.

Deleting a Property

If you want to delete a property from the list, select the property in the Name column of the Properties list (the box on the bottom of the tab), and click the Delete button.

If you change your mind, you can add the property back to the display at any time by following the previous steps for creating a custom property.

Modifying a Property

To modify an existing property, follow these steps:
1. Select the Property name in the Properties list to move the name and value to the appropriate text boxes at the top of the dialog box.
2. Make the deSired-changes to the Type, Source, or Linking of the property. The Add button changes to a Modify button.
3. Click Modify to accept the changes. When you finish the project Properties, click OK to save the changes you made, or Cancel to dose the dialog box without saving the changes.

What’s Next

In this chapter, you learned how to set up Project before you begin entering project tasks and other information. In  7, “Entering Project Tasks,” you’ll enter tasks and milestones, use the outlining features, and explore some of Project’s views and printing tasks.

Posted on November 26, 2015 in Building a New Project

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