No project takes place in a vacuum. There are reports to produce, presentations to give, budgets to create, arid, inevitably, status reports to prepare, You learned how to share information between different projects, you will share Project 2000 data with other applications, as well as enrich your project by adding objects such as charts, graphics, and video, We’ll start by explaining how to import data into Project from several different applications, emphasizing how to make the information work in Project when fields don’t quite fit, We will explore the differences between linking and embedding objects in Project 2000, and learn about cutting and pasting, We’ll then move on to, exporting data from Project and the many possible methods of formatting your data.
Import and Export Basics
Importing moves data into Project from another application. Exporting saves Project data so it can be used in another application, We’ll review the file formats, and then learn how to use Project’s import tools to determine which data gets imported,Then, we will show you how to apply the tools to specific file formats: for example, how to import a file from Excel or Access.
Understanding File Formats
Every application has one or more default formats that define the way files are structured The three-character file extension indicates each file’s format, For example, Word documents have the file name extension DOC, The application you use to create a file is the file’s native application, There are three file formats that are native to Project. The default file format is MPP, which contains all of the Project data. Project Templates (MPT) and Project Database (MPD) formats are the other two, formats supported by Project 2000. In addition, Project can open files created in other applications, as well as saving in external (non-native) formats a format other than Project, Project Template, or Project Database, This is extremely useful when sharing Project information throughout your organization, when the other users might not have Project, or are when they are unfamiliar with how to use Project, Table 19.1 contains the native and external file formats supported by Project, as wen as their extensions and whether the file type can be imported or exported.