The Project 2000 Application Window has a number of features found in Microsoft Office applications. Project 2000 is somewhat of a hybrid of Microsoft Outlook and Excel, with a carryover of features from Project 98. Even if you’re using Project for the first time, it won’t take long to find your way around. Figure 5.1 shows the Project application window. At the top, you’ll see the customary Title bar and Menu bar. This is followed by the new personalized tool bars introduced in Microsoft Office 2000 (for more about personalized toolbars, see “Working with Personalized Menus and Toolbars,” later in’ this
The bar underneath the toolbar is the Entry bar. Similar to Excel’s Formula bar, the Entry bar is used to enter and edit text. On the left side of the application window is . the View bar. Baring a close resemblance to the Outlook bar, the View bar allows you to switch between Project’s many views.
The Information Viewer or project worksheet, which is located in the main part of the application window, displays different information depending on the view you choose. The default view is the Gantt Chart view. In this view, you see a task list on the left and a graphic image of a Gantt Chart on the right. If you are new to Gantt Charts, don’t be too intimidated. As you work through this book, you’ll have plenty of opportunity to see therm in operation. Tile Vertical Split bar divides the two sides of the Information Viewer. You can point to the Vertical Split bar and drag it in either direction with the two-headed resize arrow to see more of one side of the Viewer or another. At the bottom of the application window is a Status bar and a horizontal scroll bar for each side of the Information Viewer. The Status bar is a great place to find out if you have the Num Lock, Caps Lock, Scroll Lock, and Insert.
Over type keys turned on. And coming full circle, you’ll find the vertical scroll bar on the right side of the application window.
Opening More than One Project
Project 2000 employs a new paradigm for managing open windows, called SDI or Single Document Interface. First introduced in Microsoft Outlook 97, SDI send means treat each document window operates independently of the application. biggest advantage of SDI is that every open project appears on the Windows task bar; each appears with the appropriate application icon. This makes It much easier to switch projects without having to access the Window menu to see what’s open.
When you want to close one project and leave Project 2000 running, click the Close button on the second row <Menu bar> of the Window control buttons, as shown here.
Working with Personalized Menus and Tool bars When you start any new application, we always recommend that you take a few minutes to familiarize yourself with the menu and toolbar options. This is an excellent way to find those features you are already familiar with and those that’ are new to this.
application. If you’ve worked in Office, you probably recognize a number of toolbar buttons; as a result, you have a dear idea of what those options can do for you. However, if you haven’t used Office 2000 yet, you are in for a bit of a surprise. What you first click a menu, only a portion of the menu appears and displays the most commonly used features (as shown on the left in Figure 5.2). The rest of the menu is hidden. To expand the menu to see all of the available choices, as shown on the right in Figure 5.2, you have to hover over the open menu for about five seconds or click the double arrows at the bottom of the menu.
Similarly, only some of the toolbar buttons are immediately available. The traditional ‘standard and Formatting tool bars share one row, as shown in Figure 5.3, and only the most commonly used buttons are displayed.
You can distinguish where one toolbar ends and another begins by the double right arrows and the vertical selection bar.
The double right arrows indicate that there are more buttons available. Click the More Buttons button at the end of any tool bar to see the additional button choices.The double right arrows indicate that there are more buttons available. Click the More Buttons button at the end of any tool bar to see the additional button choices.To use one of the buttons listed on the More Buttons menu. click It just as you would on any toolbar.
The tool becomes active and the button moves to the visible toolbar.In the process, it displaces another button to the More Buttons menu. Project determines what button to replace, based on whether or not you have used the button In the past and whether it is generally a commonly used button.
If you find the Personalized menu bars and tool bars feature disconcerting and want to work in a more predictable environment, you can turn these features completely off by following these steps:
1. Right-click any tool bar or Menu bar, and Choose Customize from the shortcut menu that opens; or choose View> Tool bars and choose Customize.
2. Click Options tab if it is not already visible.
3. Clear the fire two check boxes: Standard and Formatting Toolbar Share One Row and Menus Show Recently Used Commands First.
4. Click Close. The Standard and Formatting tool bars appear on separate rows and when you click a menu, all options are visible