The Edit tab, shown in Figure 21.3, contains general editing options that determine how Project allows you to edit and view information on your projects. Once again, remember that the settings displaying the open project’s name apply only to that project.
The Calendar tab contains critical settings that determine how Microsoft Project interprets the days and weeks of the current project. These settings should be set according to your organization’s working environment. Figure 21.4 displays the default calendar settings that a!e used unless you manually change them
The first settings on the Calendar tab let you define what day your week starts and what month your Fiscal year starts. These selections affect displays and reports that have to do with weekly, annual, and quarterly amounts.
The default start and end times should be set as the same as the start and end time hours in the Standard Project calendar (Tools >- Change Working Time). These settings are used in several places and should be set based on the working hours of your organization.
Microsoft Project calculates project ‘schedules by reducing all time parameters. such as Hours per day and Hours per week to minutes. These time fields need to be set correctly in order to ensure that task durations, amount of work, and resource units required are calculated correctly.
A new field on the Calendar tab for Microsoft Project 2000 is the Days Per Month field. Project 2000 now recognizes months as a valid unit of duration, allowing you to enter 1 mo, 1 mon, or 1 month In the duration field. Project Interprets this based on how many days you’ve defined as constituting a month” The default is 20 days because that’s the typical number of working days per month. This new feature helps to define task durations that span over a month or more
options related to how Microsoft Project schedules task duration. The general schedule options at the top of the tab, which pertain to all your projects, include options for identifying whether you want Project to provide messages about scheduling conflicts and how you want to show assignments: as a percentage or as a decimal figure.
The next section of the dialog box pertains to various scheduling options for the current project. You have the option here to determine how you want all New Tasks to be scheduled. The available options are as follows
• Start on Project Start Date
• Start on Current Date
The setting, Start on Current Date, is useful if you are adding new tasks after the actual project start date.
By default, Project enters Duration in days and Work in hours. You can change either of these settings to Minutes, Hours, Days, Weeks, and Months to affect how Project interprets an entry when you do not specify a unit of time. For example, in Figure 21.5, the Duration is set to Days. If you enter a task and enter a 2 in the Duration column, Project automatically sets the duration to 2 Days, based on this setting
The check boxes at the bottom of the Schedule tab clarify how you want other scheduling issues handled. Table 21.2 describes. these options.
The Calculation tab, shown in Figure 21.6, determines various calculation settings, including whether y,?u want Project to calculate the Project schedule and costs automatically, or whether you want to prompt it to calculate them. This option is helpful when you are working with very large projects and the project is running slow because of the calculations involved. However, you’must remember to come back to the Calculation tab of the Options dialog box and click Calculate to have Project calculate the project.
Other settings on this tab include options related to how you want Project to calculate the schedule and costs In the open project. You may want to change the Actual Costs Are Always Calculated By Microsoft Project option If want to be able to enter your own total cost figures rather than have Project calculate them. Clear this checkbox to enter your own total cost figures.
Microsoft Project uses the same Spelling tools found in other Mlcrosoft Office products, including the Auto Correct features, which automatically fix commonly misspelled and misty ped words. To see a complete list of Auto Correct options, close the Options. dialog box and choose Tools >- Auto Correct. On the Spelling tab, shown in Figure 21.7, you can choose which fields contain’ data that you want Project to check when you run the Spelling feature from the toolbar. You may find it useful to turn spell-check off for fields that have names in them, such as Name-Resource and Code-Resource because names often come up as spelling errors. To turn off a particular field, select the yes cell and click the drop-down list to, choose No.
When you are managing a project, you can use email and the Web to communicate With others on the project team. On the Workgroup tab of the Options dialog box, shown in Figure 21.8, you can set up the method of communication. If you are using Microsoft Project Central 2000, you can enter server and account information for the Project Central server (see Chapter 26, “Installing and Administering Project Central 2000” for more information about Project Central server and account information).
The Save tab of the Options dialog box, shown in Figure 21.9, contains settings that pertain to how and where your Microsoft projects are saved. This dialog box allows you to change the file locations and save Project 2000 flies as database files, Project templates, or Project 98 files
Customizing Toolbars and Menu Bars
Microsoft Project 2000 is designed to create an environment that supports the way you use Project. When you initially launch Project 2000, it displays a personal toolbar, default command bars with “frequently used” menus and buttons. As you use menu selections and toolbar buttons, they are added to the menu or toolbar. When an entire toolbar cannot be displayed, the buttons you have used most recently are displayed, and others are hidden. For many users, this helps weed out commands that are rarely used, making .the ones you do use easily available. And, for some of us, however, spontaneously regenerating toolbars are a bit too much customization. In this section, we’ll show you how to turn off the personal toolbars feature.
As you work In Microsoft Project 2000, you’ll develop your own approach to routine project tasks, and, you may find a need to control which menu options and toolbar ‘buttons are visible. You can customize all of the Menu bars,’ toolbars, and-shortcut menus within Project 2000