Automatic Fixes for Common Errors Project Management Help

Project 2000 shares another feature with Office 2000: AutoCorrect. With AutoCorrect, you can build your own list of common misspellings. When Project encounters one of those words, it automatically fixes it for you. Some misspelled words, such as “and” and “the,” are already in the list. Asyou correct misspelled words, you can add them to the AutoCorrect list.

AutoCorrect is one of the options in the Spelling dialog box. You can also access it from Tools> AutoCorrect. AutoCorrect maintains a dictionary of commonly misspelled and mistyped words; when you mistype one, AutoCorrect fixes it automatically.

AutoCorrect is also the feature that changes:) to a smiley face © and (c) to the copyright symbol Because some of the AutoCorrect changes can be a bit disconcerting, you have the option of turning these features on and off as desired. Figure 7.19 shows the AutoCorrect dialog box; you can access it by clicking Tools >AutoCorrect.

To add a word or phrase to the AutoCorrect dictionary, you can either select the text in the document, or enter the words in the Replace and With text boxes in the AutoCorrect dialog box. If you select text in your document and open the AutoCorrect dialog box, the text appears in the With text box. You have the option of saving this AutoCorrect entry as plain or formatted text. Text that you enter directly in the Replace and With text boxes can appear only as plain text. NOTE AutoCorrect is case-sensitive.

If text appears in the Replace column in uppercase, it must be typed in uppercase for AutoCorrect to replace it Although AutoCorrect is typically used to correct single words, you can use it to insert entire paragraphs or even longer segments cf formatted text. Just be careful to use a “Replace” word that you don’t typically type. Every time you type this word, the text will be replaced With the AutoCorrect entry

Using AutoCorred to Shortcut Data Entry

AutoCorrect is designed to prevent typing and spelling errors, but it is also valuable as a . shortart tool. You can enter words that you type regularly into your AutoCorrect list to save ‘yourself time and keystrokes-long company names, for example, or legal or medical tenninology. Just enter II code that you will recognize, such as USA, and AutoCorrect expands it for you into United States of America. However, if you think you will ever want to use the abbreviation without expanding it, enter a slash (f) or some other character in front of the abbreviation (/UsA).

Then, you can choose whether to have AutoCorrect supply the long font (by typing /USA) or use the abbreviation (by typing USAwithOut the slash). If you want the actual characters to appear in your document rather than the AutoCorrect symbol, type the characters for example, type ‘(c). As soon as the symbol appears (C), press the Backspace key. This replaces the symbol with the original characters. This only works on symbols, however. It doesn’t change text back to the typed text.

What’s Next

Now that you know the basics of entering tasks, you are ready to begin creating a project schedule by linking tasks together that must be completed in succession, In Chapter 8, “Scheduling and Linking Project Tasks,” you’ learn how to create task’ relationships, allow for task delays and overlaps, split tasks, and set task constraints,

Posted on November 26, 2015 in Entering Project Tasks

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