Opening an Existing File Project Management Help

If you want to open a previously saved project file, you can open it by clicking the Open Document button located on the Standard toolbar or by choosing File >- Open from the File menu. Each of these methods.brings you to the Open dialog box. The Open dialog box is used in all Microsoft applications and is new to the 2000 versions of Office products. If you spend the time to learn what it has to offer, it can end up saving you a lot of time in Microsoft Project and other Microsoft applications. This section will take you through the Open dialog box in detail to ensure that you have an understanding of the most frequently used capabilities of the Open dialog box.

Using the File Open Dialog Box

The File Open dialog box enables you to perform many different functions. Although the main function of the Open dialog box is to open files, you can also rename files, create folders, find files, print files, and move files.  The Open dialog box, as shown in Figure 5.15, contains several different buttons and graphics. When the Open dialog box first opens, it opens up to a default directory. This default directory is set as the file location for your project files. If this is incorrect, go to Tools > Options and click on the Save tab to change the file location of your projects.

The Open dialog box enables you to perform many file functions

The Open dialog box enables you to perform many file functions

To open an existing file, it is necessary to first locate the file. The following information will help you determine the best method for finding or locating your files. File locations scan vary based on whether your project plans are stored on your hard drive or stored out on a corporate server or Web application. Microsoft Project 2000 supports the file types listed in Table 5.1.

Tbe Places bar on the Open dialog box

The Places bar on the Open dialog box

Navigating with the Places Bar

The Places bar, located on the left side and shown in Figure 5.16, contains five different folders or areas that you can easily navigate to by clicking on the graphical icon. Depending on where your files are stored, you may find the Places Bar to be a quick way to locate your project files.

Tbe Places bar on the Open dialog box

The Places bar on the Open dialog box

Click History to see your most recently used folders and files. Personal takes you to your Personal folder in Windows (c:\windows personal) or Windows NT profiles logic nName]\Personal). Clicking on Desktop takes you to your computer desktop, where it shows My Computer, Network Neighborhood,’ and My Briefcase. Click Favorites to see those folders and files you have placed in your Favorites folder. This folder is also located under the Windows folder (c:\windows\ favorites and in Windows NT C:\Wi nNT\profi 1es\ [1ogi nName]\ favorites). The last option, Web Folders, is for documents and projects posted to a shared folder through your corporate intranet. Once you locate the file you want to open, double-click it or click the Open button to open the file.

Using the Toolbar

The toolbar on the Open dialog box, shown in Figure 5.17, helps you manage files and folders. The Look In drop-down list allows you to see all the drives and folders available on your system. If you know exactly where your file is located, this allows you to go to the file location, select the file, and open it by either double-clicking it or
pressing the Open button located on the Open File dialog box.

The Open dialog box toalbor helps you find the files you are looking for

The Open dialog box toolbar helps you find the files you are looking for

Managing Files from the Open Dialog Box

The Open dialog box allows you to organize your files on-the-fly rather than having to go to Explorer or My Computer to perform file management functions. Moving and Copying Files Follow these steps to copy or move a file:

1. Select the file you want to copy in the Open dialog box.
2. Right-click and choose Copy to copy the file, or select Cut to move from the shortcut menu.
3. Select the Folder you want to copy or move the file to. (Note: it must be a folder you cannot copy a file into another file. If you notice that the Paste command is not available, you probably have a file instead of a folder selected.)
4. Right-click and choose Paste from the shortcut menu.

Deleting Files In the Open dialog box, you can delete a folder or file in three different ways. Select the file or folder you want to delete and then choose one of these ways to delete it:

• Press the Delete key on the keyboard.
• Right-click to access the shortcut menu and select Delete.
• Press the Delete button located on the Open toolbar.

A confirmation box appears, asking you if you are certain you want to delete the file. Verify that you definitely want to perform the deletion, or press No to cancel the deletion. If you try to delete a file that is currently open, the following error message will display. This error message alerts you to the fact that the file is open and cannot be deleted:

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Creating Folders To create a folder to move or copy files into, follow these steps:
1. Open the folder you want to serve as the parent folder to your new folder. Z.
2 Click the Create New Folder button on the toolbar.
3. Confirm the location of the new folder by looking at the file path on the New Folder dialog box (see Figure S.18).
4. Enter the name for the new folder. S. Click OK

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Posted on November 25, 2015 in Working in Project 2000

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