Formatting a Drawn Object Project Management Help

Project 2000 objects all have a black line and white fill by default. If all you want to do is change the fill color from white to another solid color, you can select the object and click the Cycle Fill Color button on the Drawing toolbar. Continue clicking until you see the fill color you want.

To change the till pattern, the border width and color, or to remove the border completely you’ll have to adjust the object’s properties. Select the object and click Format :> Drawlng >Properties, or right-click the object and choose Properties from the shortcut menu. The Format Drawing dialog box opens

Formatting a Drawn Object

Formatting a Drawn Object

Use the Attach To Timescale option to anchor the drawn object vertically and horizontally, relative to the timescale. The Date control determines where the object is anchored horizontally, The Vertical control reflects the amount of space between the top of the object and the timescale area of the Gantt Chart.

Use the Attach To Task option to keep the object with the selected task, even if the task gets delayed or scheduled for a different start date. Enter the ID number of the task you’re attaching to, and then choose whether you want to attach at the beginning or end of the task bar. Adjust the Vertical and Horizontal spin settings to determine the position of the object relative to the task bar it’s attached to.

Using the Draw Menu

The Draw menu on the Drawing toolbar includes other options for manipulating objects. Drawing objects are placed in separate layers on top of theGantt Chart. Sometimes, you have to adjust the order of objects so they don’t cover up-Gantt. bars you want-to _display. For example, the arc we created had to be “sent back” so it didn’t LOverme Gantt bars, Select the object that’s in the way and click Draw > Send To Back. Or, if it’s the Gantt Chart that’s in the way, click the object and choose Draw > Bring To Front. Bring to Front and Send to Back move the selected object(s) in relation to text and bars of the Gantt Chart itself.

The Edit Points command on the Draw menu allows you to change the shape of a polygon. When the feature is active, dragging a handle on a polygon changes its.shape. When the Edit Points feature is inactive, dragging a handle on a polygon resides it.

Using Hyperlinks

It is truly the age of “the Net.” Almost anyone who uses a computer has surfed the World Wide Web and/or a company intranet. Project 2000, like other Office 2000 programs, supports hyper links to document files and to Web sites. When you click the hyper link, your default browser opens and displays the hyper linked information

There are several ways you can use hyperlinks in your Project files, as follows:

• Place the hyperlink(s) in a task or resource note .
• Insert a hyperlink into the Hyperlink column in a sheet view.
• Insert the hyperlink into an additional text-based column.

To insert a hyperlink on the Notes tab of a task or resource, simply type the URL in the open Notes field. It’s just too easy!

To insert a hyperlink that appears in the Indicator column of a sheet view, do the following:

1. Switch to a sheet view, and select the task or resource for which you want to include the hyperlink.
2. Click Insert > Hyperlink on the menu, or click the Insert Hyperlink button on the Standard toolbar to open the Insert Hyperlink dialog box.

Using Hyperlinks

Using Hyperlinks

3. Select one of the four Link To optiohs displayed on the Places bar at the left side of the dialog box. The choice you make here determines the next few steps in the hyperlink process.
4.If you’re Linking To An Existing File Or Web Page, click the appropriate Browse button to find and select the file (or Page) you’re linking to. In the Text To Display field at the top of the dialog box; type the text you want to use to indicate the presence of the hyperlink. Click the Screen Tip button and type the text you want to see when you hover the mouse over the Hyperlink icon. Click the Bookmark button to select a specific location within the Web page you’re linking to ..
If you’re linking to a Place In This Document, type some Text To Display and a Screen Tip. Then, enter a task or resource ID and click the view you want displayed when the hyperlink is clicked.
To link to a new document you’re about to create, choose that option and then type the Text To Display and Screen Tip. Click the Change button and browse to the folder location where you want to store this new file. Type a file name for the new file and choose a file type from the drop-down list in the Create ew Document dialog box, then click OK. Back in the Insert Hyperlink dialog box, choose
whether you want to edit the document now (in which case, when you click OK, you’re transported to the application for the file type you chose) or choose to Edit the Document Later (to have Project launch the application when you click the hyperlink.)
If you’re linking To An Email Address, type the Text To Display and Screen Tip. Then, enter the email address of the person whom you wish to contact, or select it from the list of recently used addresses if it appears there. Enter a subject for the email to have that information in place when you click the hyperlink.
5. Click OK to close the Insert Hyperlink dialog box and create the hyperlink.

To link a document on the Notes tab of the Task or Resource Information dialog box, click the Insert Object button and follow the steps you would normally follow to creates new object. (See specific steps under “Inserting A New Object,” earlier in this chapter) Make sure that you enable the Display As Icon check box before you dick OK. You won’t see a hyper link icon in the Indicators column when you link this way. Instead, you’ll see a Note icon. To add a “Tool Tip” for this Note icon, type a short amount of descriptive text anywhere in the blank space around the icon you just inserted.

Posted on November 25, 2015 in Using Reports To Analyze Data

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