Entering Task Update Data Project Management Help

You can update most project data by using the Tracking table in Task Sheet view. This view  contains the Actual Start (Act. Start) and Finish (Act. Finish), Percent Complete (% Comp.), Actual Duration (Act. Dur.), Remaining Duration (Rem. Our.), Actual Cost (Act. Cost), and Actual Work (Act. Work) fields. You Gin enter data into every column except the Actual Costs column. This is, by default, a calculated column. See “Updating Actual Costs,” later in the chapter, to see how to enter values in this field.

To switch to the Task Sheet/Tracking Table view, follow these steps:
1. Choose View> More Views> Task Sheet. Click OK.
2. Choose Views> Table> Tracking.

Use the TaskSheet Wew of the Tracking table to update task data.

Use the TaskSheet Wew of the Tracking table to
update task data

To enter date data into the table, follow these steps:
1. Click the cell you want to enter date data into, such as Act. Start.
2. Click the down arrow to select Iidate from the drop-down calendar.

To enter numeric values in fields such as % Completed and Act. Our follow these steps:
1. Click the cell you want to enter numeric values into.
2. Use the up and down arrows on the spin box controls to change the values or type a number in the cell.

Using the Tracking Toolbar

The Tracking toolbar, shown in Figure 12.2, is a tool bar filled with useful shortcuts to help you update project information. Table 12.1 describes the function of each toolbar button.

The Tracking Toolbar is valuable when you are tracking and upliating projects.

The Tracking Toolbar is valuable when you
are tracking and upliating projects.

Using the Update Tasks Dialog Box

In the Update Tasks dialog box, shown in Figure 12.4, you can enter % Complete, Actual Duration, Remaining Duration, Actual Start and Finish, and Notes. You can access this dialog box from the Tracklng toolbar and from the menu by clicking T~ls > Tracking>
Update Tasks.

In the Update Tasks dialog box. you can. focus on updating an individual tasle

In the Update Tasks dialog box. you can.
focus on updating an individual tasle

If you are on schedule, you cari quickly update the completed tasks in the project to 100% by choosing Tools >- Tracking >- Update Project. This opens the Update Project dialog box

Usethe Update Project dialog box to update a group of on-schedule tasks to 10046.

Use the Update Project dialog box to update a
group of on-schedule tasks to 10046.

Updating Tasks for the Enter Project

To.update tasks for the entire project up through a specified date by using the Update Project dialog box, follow these steps:
1. On the View menu, click Gantt, Chart.
2. Click the Tools menu and choose Tracking >- Update Project.
3. Click Update Work as Complete Through and then type or select the date through which you want progress updated.
4. Click Set 0% or 100% Complete Only.
S. Select Entire Project.,
6. Click OK.

Entering Percent Complete

In addition to the Update Tasks and Update Projects dialog box, you can update Percent Complete, using the Tracking toolbar, by selecting the tasks you want to update and clicking the appropriate % Complete button (see “Using the Tracking Toolbar,” later in this chapter).

Finally, you can update Percent Complete by dragging the left side of the Gantt bar. When you pornt to the left side of a bar on the Gantt Chart, the pointer changes to a % symbol with a right-pointing arrow. Drag that arrow over the Gantt bar until the correct Complete Through date appears in the Information box that opens

Tracking Time phased Actual Work

You can manually enter timephased actual work, or you can let Project enter it automatically based on data entered by resources in TeamStatus reports. If you want to enter timephased actual work manually, or if you want to review timephased work enter through TeamStatus reports, follow these steps:
1. Switch to Task Usage View (View > Task Usage).
2. Choose the Tracking table (View >Tables :>Tracking).
3. Click Pormat >Details, and select Actual Work.
the timephased actual work was entered manually on a daily basis.

Posted on November 27, 2015 in TRACKING PROJECT PROGRESS

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